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Weekly Letter to the Community, Week 3 of Distance Learning
Posted 8/30/20

Principal Thornley’s Weekly Message, Week 3, Distance Learning

Protocolos de Zoom y Distribución de Materiales

Principal Thornley’s Video Message

 

Good Morning Cabrillo Families,

We completed our first week of distance learning with the opening of school on Wednesday. Normally, families new to Cabrillo and families overloaded from local schools are walked around campus then brought to the classroom where they are introduced to the teacher. A one day process. This year was a greater challenge because the “door” to access distance learning instruction required a username and password. For newly enrolled families, this process takes roughly 48 hours after enrollment for the student information system and all of our web apps to sync up which yields a username and password. On Wednesday, 89% of our students were present for instruction. The percent of students participating in live instruction increased to 96% by Friday! 

Protocols for Distance Learning
I want to thank our students, their families, our office staff, and most of all our teachers who worked diligently and persevered as they solved issues of access. A lot of great questions asked and answered. Now that the keys to instruction are in student hands it is time for our families to pull back and let our students engage with their teachers using the tools built into the live instruction platforms of Zoom and Meet as well as the texting tools found in Google Classroom and Seesaw. Assistant Superintendent of Instruction Leticia Salinas sent Parent/Guardian Protocols During Distance Learning to all principals for us to share with our families:

 

Parent/Guardian Protocols During Distance Learning 

As we move into a new full distance learning model this year, it’s important for our parents/guardians and their families to understand and respect the legal aspects pertaining to students, teachers, and staff.

Student Confidentiality

  • All students have the right to confidentiality, which extends to distance learning.
  • Exception: By law, staff members are mandated reporters and required to report suspected child abuse, as well as safety concerns related to danger of self and to others. 
  • To the extent possible, all students should remain in a confidential setting while viewing in-classroom teaching. 
  • Per Education Code 51512, it is illegal to record teachers and/or students. This is a violation of student and staff privacy. 
  • In-classroom teaching is for the personal use of the student for the sole purpose of distance learning.
  • Parents/guardians and family members of early elementary students may support students as they learn how to use online platforms to access learning.
  • We ask that parents/guardians who need to communicate with their student’s teacher schedule a meeting with the teacher so that the live instructional time can proceed without interruptions. All teachers have identified office hours to support students and families. 

Academic Integrity

  • FUSD places a high value on academic integrity and honesty. Students are expected to use only the resources and references allowed by their teachers in completing assignments and assessments.
  • While collaborative work with other students is often encouraged and acceptable, students must follow teacher directions when told to work independently.
  • Students who cheat on assignments or assessments will be penalized. 

Student Dress Code and Behavior 

  • Students should keep to the dress code as they would in a physical classroom, and avoid inappropriate clothes during a live session.
  • The District has the right to monitor behavior, identify bullying, and set expectations for good behavior while using these platforms. 
  • The District may use audio or video recordings when investigating possible inappropriate behavior. 

Visiting the School Site

  • Our school sites are closed to the public but there may be instances when the site administrator will contact you or students to come to the site.  In order to follow health and safety guidelines provided by the Alameda County Public Health Department (ACPHD) and California Department of Public Health (CDPH), we ask that all visitors: 
  • Maintain a social distance of six feet with anyone around you. In addition, we will only allow a maximum of two visitors at a time in all school offices.
  • Wear face coverings at all times. Those without a face covering will not be allowed on any school property.
  • Limit their movement on campus to the school office only.  Visitors, including parents/guardians, are not allowed to enter the school grounds or classrooms. 
  • Adhere to the drop off/pick up schedules for packets and assignments as determined and communicated by each school site.

Best Practices for Students and Staff during Distance Learning

  • With an eye towards these privacy issues, we have put together the following shortlist of best practices when using distance learning platforms:
  • Avoid uploading sensitive, confidential, or personally identifiable information to these platforms whenever possible.
  • Always access these platforms from the same device (e.g., designate one computer for distance learning; do not use multiple computers or devices).
  • Regularly clear your internet history, including your browsing history, cache, and cookies.
  • Do not share your login credentials or meeting links with anyone.
  • Use an advertisement blocking program while accessing these platforms.

Let me highlight some of the key points. 

 

  • Per Education Code 51512, it is illegal to record teachers and/or students. This is a violation of student and staff privacy. 

It is illegal per state law as codified in the ed code to record students and or teachers. This means any recording device.

  • In-classroom teaching is for the personal use of the student for the sole purpose of distance learning.

This means the chat tools in Zoom and Meet are for student use only. This is how they will be able to ask their teachers questions. It is not a tool for families to use.

  • We ask that parents/guardians who need to communicate with their student’s teacher schedule a meeting with the teacher so that the live instructional time can proceed without interruptions. All teachers have identified office hours to support students and families.

Your teachers can be contacted via email or the group tools they are using like Remind or Talking Points. In addition, they have scheduled office hours for this communication to take place.

  • Students should keep to the dress code as they would in a physical classroom, and avoid inappropriate clothes during a live session.

We are in school. The expectations we have for students in the physical classroom are no different than the expectations we have for students in distance learning.

And as it stated at the end of the document, school sites are closed to the public with the exception of scheduled materials distribution, lunch, and access to health care on Mondays. Our school secretary and attendance clerk are working from home.

 

Materials Distribution

Please drive into the horseshoe with your student(s) name on a piece of paper with grade level and teacher name taped to a passenger side window. Remain in the car. Either open the trunk or a door facing the school and the materials will be placed in your vehicle. Any family members walking up on their grade level distribution day will wait at the table near the marquee. Cones are in place to support social distancing. Please wear a mask when coming on campus.

 

Grade Level

Distribution Date

Time

Kindergarten

Tuesday August 25th

1:00 - 2:00

1st Grade

Monday, August 31st  

12:00 - 4:00

2nd Grade

Monday August 31st

12:00 - 4:00

3rd Grade

Monday August 31st

5:00 - 7:00

4th Grade

Wednesday, September 2nd 

3:00 - 5:00

5th Grade

Friday, August 28th 

2:00 - 4:00

6th Grade

Friday, August 28th

2:00 - 4:00

 

I slept long and hard Friday night. The hard work put into making the impossible possible has paid off. Students are in class. They have a schedule. Their teachers have walked them through their distance learning platforms. The kids are ready to learn! I look forward to seeing all of you at our virtual Back to School night on Tuesday, September 15. See you next week Cabrillo!

 

Stay Safe

 

David Thornley

Principal, Cabrillo Elementary